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Public Library Advisory Committee (PLAC)
Minutes

Thursday, March 3, 2005
SCLS Administration

Present: Belongia, Calef, Dimick, Hamon, Hartman, Jensen, Johnson, McCabe, Palmer, Ponshock, Robinson, Stack, Stenman, Wright

Handouts: None

CALL TO ORDER: D. Calef called the meeting to order at 10:03 a.m.

CHANGES/ADDITIONS TO THE AGENDA: None.

MINUTES: K. Stenman moved approval of the February 3, 2005 minutes. L. Ponshock seconded. Motion carried.

SCLS Delivery services to the public school system: Bob Blitzke discussed the areas of WI that receive services from SCLS Delivery. He discussed LINK Express, and noted that it is on a cost-recovery basis. The question was raised if SCLS libraries are giving more than they are receiving. In general loan, yes. In delivery, no. It was generally noted that member libraries need to keep an eye on expanding services to schools while schools are experiencing more and more cuts.

SYSTEM DIRECTOR'S REPORT:

Peter discussed legislative strategies, system aid formulas, ILL contracts, district legislation, tax freezes, and limited revenues.

The Library Emporium is celebrating its first anniversary with $18,000 in sales. SCLS has not turned a profit, but member libraries have and SCLS is looking into buying a "not-for-profit" booth at the WLA conference to advertise the service.

The state is still divided on which ILL system to use in the future - either WISCAT or OCLC.

Peter's March System Director report will include the article he wrote for WAPL concerning our new interloan direction.

The annual report has been completed and submitted.

The recruitment for the Continuing Education position is underway. Administrative staff has received a draft of the position description and the consensus is to find a candidate conversant with technology. Member input concerning the position will also be sought in the near future.

A plan-to-plan committee is being formed to discuss strategic planning. SCLS Board Trustees Janet Pugh, Jack Taft, and Anne Iwata will be on the committee. Barb Dimick, Bob Stack, and Lisa Cihlar (who generously offered to participate even though she knew she would be retired by the time it all got underway) will represent the members. The charge of the committee will be to design the planning process, and they will also explore the option of hiring an outside facilitator.

Phyllis thanked member librarians for their responses to the annual meeting survey. The annual meeting will take place April 21st in Wisconsin Dells.

Revising Patron Registration Forms: PLAC recommended changing the juvenile age on the registration form to "0-17", adult to "19-61", and senior to "62+". A template of the registration form will be on the web and brought back to PLAC for more discussion at the April meeting.

Bone Folders Project: Several questions were raised regarding loan periods, using barcodes, whether to involve LINK, and if library staff will be responsible for censoring artwork added to the book. Although several details need to be worked out, PLAC gave the go ahead with the project.

COMMITTEE REPORTS:

a. Joint Technology Committee: Next meeting will be April 13.

b. Interlibrary Loan Committee: Meet in April.

c. Reference Committee: Next meeting will be March 15. The Antiques Database trial is taking place in March. Public libraries should be trying out the Ancestry Library database.

d. Multitype: The committee is working on streamlining the election process to include a more diverse committee covering a greater geographical area.

e. Youth Services: The "Dragons, Dreams & Daring Deeds" SLP workshop will be held at the Wintergreen Resort in WI Dells on March 18. A CCBC presentation will be held on March 31 at the Wintergreen Resort in the Dells.

f. Outreach: Stef and Shawn have received the transcript from the Spanish Language Focus Group.

g. PR Committee: No report.

h. Delivery Advisory Committee: No report.

OTHER BUSINESS: None

DISCUSSION TOPIC: POTPOURRI
New Glarus is participating in the library emporium.
The McFarland building process is moving along.
WI Rapids' renovation is underway. They had 350 people attend a polka dance party in the basement of the library.

Meeting adjourned at 12:00 p.m.

Next meeting will be April 7, 2005.

Heidi Moe, Recorder

For more information about the Public Library Advisory Committee, contact Heidi Moe.