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Public Library Advisory Committee (PLAC)
Minutes

Thursday, June 1, 2006
SCLS Administration

Present:          Belongia, Calef, Davis, Dimick, Hartman, Jensen, Johnson, MacDonald, McCabe, Stack, Wright, Yurgil
Handouts:      None

CALL TO ORDER:  D. Calef called the meeting to order at 10:03 a.m.   

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: R. MacDonald moved approval of the April 6, 2006 minutes.  H. Jensen seconded.  Motion carried.

SYSTEM DIRECTOR’S REPORT:

The Sun Server will be installed June 14th, which will cause some downtime.

TEACH funding for telecommunications has been exhausted, which was a surprise to those attending the State automation meeting.  Libraries had been encouraged to order just enough bandwidth for current needs, with the idea that they could expand as needed.  That may not be possible now and some systems are already in need of more.

With regard to legislative news, both bills have finally passed.  Member libraries are encouraged to send thank you notes to legislators and the governor. 

Mt. Horeb has opened service to non-libraries residents of SWLS.

The Horizon migration plan has been widely disbursed to member libraries.

The SCLS Foundation planning continues.

The Milwaukee Public Library is looking for a director.  Vesper, Albany and Black Earth are too.

The deadline for applications for the Associate Director is June 22 and interviews are being scheduled for July 31, August 1 and 2.  Recruitment for the selection committee is in the works.

Mid-Wisconsin and Lakeshores are planning to merge into one shared automation system.  Southwest may join shared systems with Winding Rivers.  At a Statewide delivery advisory meeting, there was discussion of changing the way costs are divided among systems.  We’ll have to take it up at SRLAAW in August.

We’re following the State’s ILL selection process.  There were some interesting items in the RFP- ownership or records, etc.  Demonstrations are set for July 13, 14, 17, and 18th.  Some SCLS Staff will be attending.

Nichole Fromm has been busy updating web pages for Mazomanie and Baraboo.

The TELUS print management software has been installed at Monona.  It keeps track of the cost and number of copies produced.

Dan Calef, Lori Belongia, and Denise Anton-Wright volunteered to review the applications for public library of the year.

COMMITTEE REPORTS:
 

  1. Joint Technology Committee:  The Committee has removed itself from the selection of Reference databases since the Reference Committee handles it.  Guidelines are being established for libraries interested in purchasing databases separately.  Suggestions and input for an LSTA technology grant are needed from libraries.  It will be the last year for libraries to be able to join a shared library automation system.  A citizen technology board is being considered to test websites and the interface of new products.
  1. Interlibrary Loan Committee: Will meet in July

 

  1. Reference Committee: Will meeting to review feedback from two trials – a legal forms database and readers’ advisory database.
  1.  Multitype: Will meet in July.

 

  1. Youth Services:  The Summer Library Program has begun, a teen read blog was created and is going well, and Monroe will be presenting the “Raising Cain” program.

 

  1. Outreach: No report
  1. PR Committee:  They are working on determining what kind of information and target group is needed for promoting electronic resources and finding ways to market them.

 

  1. Delivery Advisory Committee: Special lifts have been installed in specific trucks to utilize new delivery carts, which will enable a greater volume of materials to be transported while reducing the amount of lifting for the delivery staff.  Plans are in place to use these new carts in Dane County.  Bruce Smith will be attending a National Symposium in Denver.

OTHER BUSINESS:
Annual Meeting Review:  Twenty six libraries were represented at the Annual Meeting.  It was suggested a survey be sent to the member libraries not in attendance to determine why they were not present.
Concerns were raised about the duplication of emails through scls-directors and scls-announce.  A Brain Snack on setting up email filters to deal with spam, and setting preferences would be beneficial.

Patron Registration Revision from LINK:  B. Dimick moved approval of the suggested procedures for the various registration situations as presented.  H. Jensen seconded.  Motion carried.

DISCUSSION TOPIC:

There was quite a bit of discussion about DOPA (Deleting Online Predators Act).  Concerns were raised and libraries want to be proactive about educating the public about online safety.

Baraboo raised $3,000 at their latest book and bake sale and acquired 30 new friends of the library.

The Green County Libraries have formed a book cart drill team.  Monticello will kick the first one off in July, Brodhead in August, Monroe in September, and Belleville in October.

The Spring Green library board is looking into creating a foundation.

Marshfield will begin a Jewish literature program through an ALA grant they received.

McFarland has an adult summer read with bingo cards and drawings for books. 

Portage will be holding a book sale in August and the friends committee is beautifying the library grounds.

Poynette has planted a prairie garden as well as strawberries in a small plot of land behind the library.

McMillan library no longer has coffee service.  The community festival is June 24th featuring a Celtic band, Reggae, and Rockabilly.

Meeting adjourned at 11:25 a.m.                             

The next meeting will be August 3, 2006

Heidi Moe, Recorder


For more information about the Public Library Advisory Committee, contact Heidi Moe.