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Public Library Advisory Committee (PLAC)
Minutes

Thursday, October 5, 2006
SCLS Administration

Present:          Belongia, Bosben, Calef, Davis, Dimick, Hartman, Jensen, Johnson, MacDonald, McCabe, Morrill, Palmer, Wright, Yurgil
Handouts:      None

CALL TO ORDER:  D. Calef called the meeting to order at 10:05 a.m.   

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: B. Dimick moved approval of the September 7, 2006 minutes.  M. Palmer seconded.  Motion carried.

2007 Proposed Budget – R. MacDonald moved approval of the 2007 Budget.  P. Bosben seconded.  Motion carried.

Annual Plan – R. MacDonald moved approval of the Annual Plan.  D. Wright seconded.  Motion carried.

Resource Contracts – M. Palmer moved approval of the Resource Contracts.  H. Jensen seconded.  Motion carried.

 SYSTEM DIRECTOR’S REPORT:

Phyllis asked PLAC for feedback on System Celebration.  Some felt the event ran a little too long, but good information was presented.  There was appreciation for allowing the award winners a chance to briefly speak.  If anyone has ideas for a speaker for next year’s event, please contact Phyllis.

Delivery is continuing work on the route consolidation project.  Bruce Smith attended the National Symposium “Moving Mountains: A Symposium Exploring Library Courier Services” in Denver on September 14-15 and will giving a presentation to the SCLS Board in November. 

The State has chosen Autographics for ILL, but other systems (OWLS, Nicolet, and Kenosha) may choose OCLC for ILL.

Stef noted P. Chevis (STO), B. Brewer (LUD) and J. Ogreenc (VES) have volunteered to be on the planning committee for the annual meeting.  They are working on finding a location to hold the event.

A few years ago, WPLC did a survey of library users and non users.  This was the survey that led to the “I love libraries and I vote” campaign.  WPLC is considering doing another survey to determine changes in trends.  Joshua Morrill presented a new proposal to WPLC and a subcommittee will review potential questions for the survey.

With regard to the Library Technology Coordinator position, 13 applications were received and the committee will decide on the top five to interview.

The CE/Multitype Coordinator applications are due October 18.  An interview committee is being formed.

Cheryl Becker and Shawn Brommer will be giving a presentation on Internet safety and social software at the Portage Public Library on October 10.  Members of PLAC mentioned several issues they are experiencing with offensive images, graphic videos, and patron complaints about “My Space.” 

Jack Taft has resigned as SCLS Board president due to health issues.  The High Point Branch is hosting a party for Jack on October 11th from 5 – 7, and another party will be held at the Madison Senior Center on October 26th from 2-4.

The 2007 CE topics survey will be sent to member libraries for input for future scheduling of programs.

Sue Fulks, of CESA5 and program chair for the 2007 WEMA Conference, will be meeting with SCLS staff to discuss possible workshops and encourage productive relationships between public libraries and schools.  The workshops will be held at the Monona Terrace and everyone is encouraged to attend.  Let Phyllis know if you have any suggestions for workshop topics.

COMMITTEE REPORTS:
 

  1. Joint Technology Committee:  Did not meet.  Next meeting is October 10

  2. Interlibrary Loan Committee: Did not meet.  Next meeting is October

  3. Reference Committee: Met Sept. 19 and saw a demonstration of RefStats, a product in use at UW for keeping track of reference statistics.  The committee also reviewed the results from the virtual reference library from Gale.  An online reader’s advisory project is in the works, which would allow people to complete an online form and receive reader’s advisory.

  4. Multitype: Met October 3.  Four new committee members were appointed.  Virginia Bryan, Director of the downtown MATC library and former NGL director, has been elected MALC Chair.  The committee is revamping the job shadowing project to allow the interested party to visit a library for 2, 4, 6, or 8 hours, which makes it less of a commitment to the host library.  If anyone is interested in hosting a job shadow participant, please contact Shawn or Cheryl.

  5. Youth Services:  Shawn submitted the Family Literacy LSTA grant on behalf of 19 libraries.  If funded, the grant will bring the renowned Bridges Out of Poverty workshop to SCLS libraries and partner organizations.  It will also introduce methods for modeling reading behaviors for parents, adults and caregivers, introduce new techniques for working with children and parents who have lived in generational poverty or who speak English as a second language, and introduce new methods of evaluating family literacy programs.

    SCLS will be coordinating the system-wide puppet order this month.  The tradition of taking a photo of the SCLS director with all the puppets and posting it on the youth services website will continue…. (if Phyllis agrees…)

  6. Outreach: As a result of the continued partnership with WPT, their Outreach department provided reimbursement for the “Every Child Ready to Read” trainer’s lodging and travel fees totaling $916!!  In addition to this reimbursement, WPT has provided $3000 in program grants to SCLS member libraries and $5600 worth of on-air messages.  SCLS and WPT are partnering with each other to provide early literacy training programs to SCLS librarians.

  7. PR Committee:  They are working on an online database promotional package.

  8. Delivery Advisory Committee:  Will meet October 10.

OTHER BUSINESS: There will NOT be a PLAC meeting in November due to the WLA Conference. The next meeting will be December 7th.

DISCUSSION TOPIC:

D. Anton Wright shared her parade experiences with the Book Cart Drill Team.  They “performed” in parades in Brodhead and Monroe and will finish up their season at the Belleville UFO parade.

Baraboo is offering the opportunity for patrons to play chess with a Russian chess master.  The cost is $5.00 and the Friends group will match that cost toward the purchase of new chess books.

Cross Plains has scheduled an event, “Madison Brass and Bowls”.  The bowls, which were carved from trees and from wood from the old library in Cross Plains, will be auctioned off.

Meeting adjourned at 11:35 a.m.                             

The next meeting will be December 7, 2006

Heidi Moe, Recorder

 

For more information about the Public Library Advisory Committee, contact Heidi Moe.