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Public Library Advisory Committee (PLAC)
Minutes

Thursday, December 6, 2007
SCLS Administration

Present: Belongia, Calef, Davis, Dimick, Friesen, Jensen, MacDonald, McCabe, Shaffer, Stack, Yurgil

CALL TO ORDER:  G. Yurgil called the meeting to order at 10:10 a.m.

CHANGES/ADDITIONS TO THE AGENDA: None

MINUTES: D. Calef moved approval of the November 1, 2007 minutes.  H. Jensen seconded.  Motion carried.

SYSTEM DIRECTOR’S REPORT:
The 2008 Annual plan was approved by DPI and we received our first check for 2008.

A compromise has been reached on access to Ill contract money.  For WiLS ILL requests, a portion has been set aside for OCLC libraries and systems.  That portion will be divided by poulation.  SCLS will get 1606 WiLS requests paid by the statewide contracts.  At $6.00 each, that is equal to about $9,636.00.

The COLAND Summit is May 5 & 6 and they have asked systems to hold mini-summits.  Nominations are due on December 7th for the large summit.  You may nominate yourself or others.  For more information, search COLAND Strategic Visioning where you will find questions on-line requesting ideas.

There are two open SCLS Board seats for Dane County.  Please let Phyllis know if you have a candidate in mind, or go directly to the County Executives webpage.

We will be talking to the Department of Tourism, and possibly other partners like the WI Book Festival regarding advertising on the Delivery trucks.

Recruitment for Bob Blitzke’s position as Foundation Director may begin in March 2008, after discussion about the position with the Foundation Board.  A subgroup will be formed to discuss the allocation of funds from the Foundation. 

Stef reminded PLAC that Library Legislative Day is January 22nd and the registration deadline is December 21st.  She encouraged everyone to attend as well as trustees and friends.

Learning Express is moving along and will be available at the beginning of January.  Cheryl, Kerri, Mark and Jean are working hard toward getting everything ready, including the publicity materials and training.  A trial site is available to those that would like to use it before it goes live to the public.

The ad has been placed for the Web Services Specialist position.  Five applications have been received to date and the deadline is December 17th - hopefully more will arrive!  We hope to hold interviews in early February.

We will be receiving the following LSTA grants:  Wireless internet grant, System Technology block grant, delivery grant – with $15,000 additional funding, a training grant for Warren Graham, the Blackbelt Librarian, and a literacy grant that focuses on science and math literacy.
We’re working on upgrading our videoconferencing equipment and moving it over to a network connection rather than maintaining separate ISDN lines.  A meeting will take place with WiscNet to discuss what our options may be and how this will all work. 

We are working with Madison Public Library and SCLS Automation staff to conduct a workflow study of technical services at Madison Public Library.  We contract with Madison for our cataloging and it is to both of our advantages to help them become as efficient as possible.

Because our email client, Eudora, is fast approaching its “end-of-life”, we are investigating options for our next generation email service.  Staff from Automation and Administration have been working on this and will be meeting in January to discuss the pros and cons of various solutions and also narrow the scope to a couple of possible options.

In 2008, PLAC will NOT meet in January, May, July, and November.

Stef asked PLAC to do a little homework and submit three topics they would like to discuss at the PLAC meetings, along with having a “Round Robin”.  The “homework” is due January 15th.

We received information from two companies regarding DVD cleaning.  She asked for feedback from the member libraries and the topic will be discussed again in February.

COMMITTEE REPORTS:
 
Joint Technology Committee:  Did not meet.

Interlibrary Loan Committee: Did not meet.

Reference Committee: Will meet next week to review survey for databases, along with other topics

Multitype: Did not meet.  Next meeting is January 8.

Youth Services:  Lots of work is going into the preparation for the Arbuthnot lecture in April as well as the April 16th Building Blocks mini-conference that will introduce ways to include early math and science concepts in library programs. 

Outreach:  Publicity for the new Learning Express database to Spanish language speakers and SCLS partners is in the works.

PR Committee: Meets tomorrow.

Delivery Advisory Committee:  Did not meet.

OTHER BUSINESS:

 PLAC Election Results for 2008:  Mary Friesen (WYO) will replace Gary Yurgil (POY) and Carolyn Shaffer (BER) will replace Pam Bosben (CSP).

 Thanks to departing Committee Members:  That pretty much says it all.

DISCUSSION TOPIC: Those present shared some events that are taking place at their libraries. 
Hans discussed the budget issues in Columbia County.
Circulation at Wyocena has increased over 100% from last year.
Adams County held a cookbook exchange fundraiser.
The Sequoya branch will open in September 2008.  MPL received funding to keep two branches open longer.  A new South Madison Branch will be built in 2009.

Meeting adjourned at 11:20 a.m.                             

The next meeting will be February 7, 2008

Heidi Moe, Recorder

 

For more information about the Public Library Advisory Committee, contact Heidi Moe.