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Public Library Advisory Committee (PLAC)

Thursday, December 4, 2008
SCLS Administration

Present: Belongia, Brewer, Calef, Davis, Dimick, Friesen, Hedrick, McCabe, Morrill, Palmer

CALL TO ORDER:  S. Hedrick called the meeting to order at 10:08 a.m.

CHANGES/ADDITIONS TO THE AGENDA: To other business:  SCIDS/SCILS and also Technology Planning.

MINUTES: M. Palmer moved approval of the October 2, 2008 minutes.  D. Calef seconded.  Motion carried.


SCLS received all the LSTA grants for 2009 except the innovative use of technology grant, which was going to be used for a “discovery tool”.  We haven’t received the formal letters yet, but we expect them soon.

Phyllis and Bruce Smith, Delivery Coordinator, met with Mark Pocan, Co-Chair of the Joint Committee on Finance.  He was very supportive of libraries and noted the importance of the library community contacting the Governor’s office prior to the final budget.  Mark Ibach sent a message to that effect to our “Stand Up for Libraries” advocacy email list and about 15 people responded to let him know they had already communicated with the Governor’s office.

Three committees have been formed and are working toward the replacement of Dynix with the new Koha system (contracted through LibLime).  The contract committee is working on re-working the contract to fit our situation.  The implementation committee is developing the list of functionality and is waiting for the final pricing and timeline from LibLime.  The hosting committee is investigating the pros/cons of whether to host the system remotely on servers that are shared by other LibLime customers or to host locally.  Once a decision has been made on which direction to go, other factors can be determined to finish the contract.  Hopefully the work will be completed by the end of January. 

Nekoosa is considering joining LINK.

PLAC decided to cancel the January meeting and meet in February.

Phyllis and Shawn Brommer met with folks at MG&E regarding negotiations for funding a math and science literacy initiative.  A proposal is in the works for a kinesthetic learning workshop that would include SCLS, Winding Rivers, and the Southwest Library System.

The SCLS Foundation Board held a joint meeting with library members of the Foundation and M&I in October and decided this would be an annual occurrence.  At that meeting a policy was created determining how much to disburse from the SCLS portion of the Foundation each year to the libraries.  The next step is to determine how to disperse the funds.  A solicitation letter was sent in December.

Stef noted some staff took a tour of several prospective properties in the Madison area.  At this time, the most likely locations are the far East side or the Rimrock/John Nolan Rd. exit area.  Tim Rikkers (Siegel-Gallagher) will be meeting with our current landlord soon.  We are working on budget numbers to assist Tim with negotiations for us and we hope to have a contract in place by the end of April 2009.

The Wisconsin Way “Draft Blueprint for Change” will be available very soon.  It will include strategic initiatives and possible action items for three major areas of interest, which include tax reform and modernization, economic development, and governmental spending.  A full day conference will be held with expert presentations and media coverage.

OverDrive MP3’s were launched and now will work with iPods, but because of the complexity and issues, we have made the decision that we won’t be able to support using iPods and Zune players on public workstations in the library.

The annual meeting will be held April 17th at the Springbrook resort in Wisconsin Dells and the Baraboo Drill Cart Team will be performing.  The committee will be meeting in December to decide on the focus for the day which will probably be customer service.

We hope to have all of the library visits completed by the end of the year.

Committee Reports:


b.  Thanks to the departing PLAC members – Susan Hedrick, Lysianne Unruh,
Denise Anton Wright, Maureen Palmer and Wendy Haas.

c.   System Celebration recommendations:  Suggestions included eliminating trustees of the year for each county, changing the special award to include trustees, and rolling the work of System Celebration into the Advocacy Committee of the Board (rather than having a separate committee).  Various ideas for the event were shared, including having no entertainment, appetizers instead of dinner, and keeping the location for the event in Madison and the Dells the same every other year.  Another recommendation was to have the award nominations due by mid-June, which would be reviewed by staff and presented to the Board for approval.  The committee had many suggestions for the staff, and these suggestions were passed along to Mark Ibach.

d.   SCIDS/SCILS:  PLAC agreed to the purchase of game software with the SCIDS/SCILS money.  Phyllis will inform Susan Lee, Madison Public Library, of the decision.

e.  Technology planning:  Several areas have been identified that need additional work in the technology planning process. The LINK Long Range Planning Committee and PLAC both agreed to the creation of a task force to begin discussion of LINK governance.  Stef distributed a SCLS Staff Strategies handout and asked for feedback.


Meeting adjourned at 11:53 a.m.                             

The next meeting will be February 5, 2009

Heidi Moe, Recorder

For more information about the Public Library Advisory Committee, contact Heidi Moe.