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Database Renewals - Timeline and Commitment

July 1: By this date, all libraries will receive information from WiLS about databases that they currently subscribe to via an email with a spreadsheet that includes:

  • Which databases (if any) the library subscribes to
  • An estimate of what it will cost the library to renew those same databases if all subscribing libraries continue to subscribe
  • The opportunity to add database(s) that other SCLS libraries subscribe to
  • Trials for new databases are available upon request (contact WiLS for more information)

October 1: DEADLINE in order for WiLS to calculate final pricing

  • All libraries must let WiLS know which databases they intend to renew for the following year
  • No response indicates no changes for the next year
  • This decision is considered final
  • Libraries must let WiLS know any new databases they will be adding for the next calendar year
  • WiLS will work with vendors and libraries to negotiate pricing and calculate the final amount due from each library

November 15

  • Libraries will have final pricing in MyWiLS for the following year

December 1: DEADLINE

  • Libraries need to login to MyWiLS to:
    • Acknowledge their subscription(s)
    • Choose their invoicing preference

January: Libraries will receive invoices from WiLS for databases for the current year

For more information, contact: